Receiving Your Passport After Visa Approval

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Recieve Passport

Once your Visa gets approved in the Visa Interview, you must submit the passport to the Visa Officer. The Visa Officer normally tells that it will take 3 to 5 days for Visa Stamping to be done and then you can collect the Passport. So this post will entirely focus on collecting your passport once your Visa has been approved. I will be providing all the information with respect to the topic in an FAQ manner.

Here are some of the most common questions that students have.

What should I submit to the Visa Officer once my Visa gets approved?

At the start of the Interview itself the Visa Officer will ask for your passport and I-20. Once your Visa gets approved the Visa Officer will keep your passport and return the I-20. Thus, only passport has to be submitted.

When will I get my Passport back?

The Visa Officer generally informs you that it will take 3 to 5 days for your passport to be ready. But generally your passport is ready by 1 or 2 Days.

How will I come to know whether my Passport is ready or not?

You will be informed whether your passport is ready or not through email and also through a SMS to your cell phone. This facility provided is really great. You will first receive information that the passport is with the US Embassy and then you will receive information stating that your passport is ready for pick-up.

How can I get my Passport back?

When you schedule the Visa Interview, you will see a list of passport/visa collection centers. You can choose a location convenient for you. If your visa is approved, Blue dart will deliver the passport and visa to the specified location. No extra charges will be levied as you already pay it along with the application. If you paid the extra Rs.300 then your visa and passport will be delivered by Blue Dart to the address you specified at the time you listed the courier service.

By what time should I collect my passport from the Collection Centers if I have not used the Courier Service (Rs. 300)?

If you opted to pick the passport from the service centers then the passport has to be collected within 14 days; or if you opted for one of the Blue Dart Courier service locations then the passport has to be picked within 7 days. If you are unable to collect your passport then the passport will be sent back to the Embassy. In that case you need to pick your passport from the Embassy.

Can I change the delivery location of the passport?

Yes, you have an option to change the delivery location of the passport. You can do that before 11.59 pm on the day prior to the day of the interview. You can do it online or through the call centers. There is no extra charge for this service.

What Documents to carry for collecting the Passport?

You must be carrying the following things: –

  • Carry a Government Identity Proof (PAN Card, Aadhar Card, Driving License etc.)
  • Carry a photocopy (Xerox) of that Identity Proof as you need to submit it.
  • Remember your Passport Number as you will be asked.

Make sure the photocopy is clear and readable.

Who can collect my Passport?

It’s not mandatory that you have to come in person to collect your passport. You can ask your family members or relatives or friends too for collecting your passport. Following Documents needs to be carried by the person who will be collecting your passport: –

  • A letter of authority from you authorizing them to pick up your passport.
  • Carry a Government Identity Proof (PAN Card, Aadhar Card, Driving License etc.)
  • Carry a photocopy (Xerox) of that Identity Proof as you need to submit it.
  • Your Passport Number.

What should Letter of Authority contain?

The letter of authority must be signed by you. The letter of authority should also contain

  • Your Name.
  • Your Representative’s full name as it appears on their Government identity Proof that they will be carrying with them.
  • Small description stating you allow the representative to collect your passport.

When should I go to collect my Passport?

Generally you can go in between 10 am to 5 pm to collect your passport.

What should I check once I receive my passport?

Once you receive your passport, please check the following things: –

  • The Visa has been pasted properly in the passport.
  • Photo.
  • Name (Surname and Given Name).
  • Sex.
  • Date of Birth.
  • Visa Validity (Issue and Expiration Date).
  • Passport Number.
  • Annotation (Name and Address of your University that you will be attending).

Make sure all of this is properly printed.

What if my Visa has not been printed properly?

If there is some mistake or error in the visa then you should contact the consulate/embassy in which you gave the interview. You can also mail your concerns at:

How to track my Passport?

You can track your passport in multiple ways to know the status of your passport. I will be enlisting the ways in which you can track your passport below: –

Instant Tracking: – In Instant Tracking all you need to do is to provide the passport number and click on ‘Track My Passport’. Immediately you will see the status of your passport. You can click on this link to view the Instant Tracking: Check out the Instant Tracking Of Your Passport.

Email: – The second way to track your passport is using your email. Send an email to and in the subject and/or body enter a valid passport number. Do not include any additional text e.g. signature. You will receive an automatic response with the status. Check out this link: Check out the Email tracking Of Your Passport.

Telephone: – You can also call the support centers and get the status of your passport. The numbers are 91-120 660-2222 or 91-22 6720-9400. Call in between 8 am & 8 pm on weekdays and in between 9 am & 6 pm on weekends.

Online: – You can track your passport online here.

What if my Passport hasn’t arrived after the specified days?

In this case, You need to mail your concerns at: or call the support centers at this numbers +91-120-6602222 or +91-22-67209400. For calls from US: 1-310-616-5424.

What will happen if my Visa gets damaged?

If your Visa gets damaged then you need to again apply for a new Visa. This means that you again have to go through the Visa Interview process.

I hope this post was useful.

15 thoughts on “Receiving Your Passport After Visa Approval

  1. this post was very use full as i got us visa but i didn’t knew where will i get my passport but your blog helped me thank you

  2. my visa approved but my passport has not return to me till it is the 25 day. I am waiting for my passport. In visa status it shows your visa case is in administrative processing. Plz help me

  3. I had my VISA interview on 10 dec 2015 and it was approved but didn’t get my passport and visa yet…………………. ………….when I checked online for my passport sratus it shows that it is under ADMINISTRATIVE PROCESSING………………..
    ……does any one know about this. and in how many days will I get my passport? …………. …and the most worrying thing is I was neither informed about administrative processing nor given any form or letter (221 g)…………,
    PLEASE HELP ME ………..

  4. Sir,i recieved a msg of my visa application approval on 16/06/2016 but i don’t get recieve my passport even today after 12 days plz help me sir plzzz

  5. can some one let me know, what US consulate does between the VISA interview and returning the passport with VISA Stamping?. For some one it is taking 3 days and for some one it is taking 1 month. why it is so?. Generally for L1 applicants will it take less time?

  6. Sir/madam,
    I did interview at german embassy for language course of 1year but after interview they gave me a visa fee receipt and my passport back and told me that they will let me know what descision they have taken through e-mail so does getting passport back from embassy means i am rejected or ?
    if anyone have any idea please do answer me .thanks alot

  7. hi my husband and 2 son had an interview last june 15 2017, th consul congratulate them and said that their passport and visa will be deliver. he gave us a sheet of paper and instruct us to log in the site and register our mailing address. we did but i dont see submit there was save so i saved the information. is that right? tomorow its 7 days afer the interview but if i check and trace their passport and visa it always shows theres no process on their passport. what it means? kindly help me tnx.

  8. I got a mail what it means whether my visa issued or denied. Your document(s) have been collected from the US Embassy/Consulate

    The passport number being returned is xxxxxx.

    You have chosen to have your documents delivered to the following location:

    Ahmedabad, Gujarat Chambers Building, Ahmedabad, 380009

    If you have any issues or concerns, please contact us at

  9. Hi there,I log on to your blogs named “Receiving Your Passport After Visa Approval | Educational Information” like every week.Your humoristic style is witty, keep up the good work! And you can look our website about proxy free list.

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