Faqs Regarding Sending Emails To Professors For Graduate Admissions

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Hello Everyone,

This is an important topic that I will be covering today. Many Students interact with the Professors of the Universities in US before they apply to these Universities. If you are wanting to interact with the Professors when you are applying to the Universities then you must read this complete post. I will be giving important tips in terms of getting in touch with the Professors via emails. So let’s discuss this topic in detail.

What types of Questions that Students generally have related to this topic?

  • What kind of English language that I will be using?
  • Will Interacting with Professors increase my Admission chances?
  • What questions to ask to a Professor?
  • Can I ask about Fundings and other Fellowship programs?
  • What to write in the Subject of the email? etc.
  • What if Professor has not Answered to my email?

I will try to cover maximum doubts that Students have regarding this Topic.

Will Interacting with Professors increase your Admission chances?

Yes it does increase to some extent. But it all depends on the Professors. If Professors really feel that you are a good candidate who has a passion and willingness to pursue MS, then Professors can increase your chances of Admissions. But in reality, its very remote that a Professor personally, after interacting with a Student, recommends the Student to the Admission committee. But its really good to interact with Professors when you are applying for the University and clear your doubts.

What to write in the Subject of the email?  

This is the main point when you are drafting your email for sending it to the Professors. Generally Professors are very busy people and they sometimes have no time to look into the emails that Students send. But if your Subject line is really good then Professors will have a look into it. So what all Subject lines you can use? You can say something like this Fall 2013 Prospective Student: – Admission Information needed. You can just replace the Fall with either Spring or Summer. And you can also replace Admission Information needed to whatever your query is related to. Prospective Student, is generally the key to attract Professors to read your emails. No Professor would just delete an email from a Prospective Student. So keep this in mind while drafting your email.

What kind of English language that I will be using?

In Simple words to Answer this Question, Simple and Straight Forward English. Be precise in what you are asking. Check the Grammar, Punctuation’s and Spelling errors while drafting the emails. Professors expect students to have a good writing skills and Professors expect students to be precise with their query. Don’t ask vague questions. Do write as if you are chatting with a person. Example: – “I m gud, hw r u?” Not a good way to write. Example: – “I am good, how are you?” This is a good way to write. So be precise and check your writing in terms of grammar, punctuation’s and spelling errors.

Can I ask about Fundings and other Fellowship Programs?

Yes you can ask about Fundings and Fellowship Programs but you need to frame your email in a good way. You can directly ask them “Will I get Funding?” This would mean that you are not interested about studying but you just want to enter into a University which offers Fundings for your Studies. So how to frame such questions? You can frame in this manner “Can I get some Information with respect to Fundings in the University?” or “Do Students get Fundings in the First Semester” etc. This shows that you are looking for general information and you are not desperate. So while asking about Fundings frame your sentences properly.

What questions to ask to a Professor?

This entirely depends on what you are looking for. For Example: – If you need to get more information about the Research Information of a Professor, then first you must state what information you have gathered about the Professor’s research first and then start asking your queries afterwards. Professors are really nice people and they really answer all your queries if they have time to Answer.

What if Professor has not Answered to my email?

If your email has not been Answered for few weeks then you can send another email, and state that you had sent one email but didn’t receive any response, due to which you emailed again. Wait for a few weeks and then resend the email. Professors, as said above, are busy people. Wait for few weeks and they resend.

Beware, Your Emails Represents You, It can create a Positive or Negative Effect: – 

Yes. Your emails can create a Positive or Negative impression about you in the minds of the Professors. This does not mean not to approach professors via email. This simply means Draft your emails precisely, ask your queries in a Straight Forward way and don’t beat around the bush.

Do you have anything else to add in this. Please do by using the Comment Box.

image credit: – faculty.kutztown.edu

One thought on “Faqs Regarding Sending Emails To Professors For Graduate Admissions

  1. it is possible to send one sample letter in my email id
    if you can
    please send one sample letter because iam going to apply for graduate degree programme in unniversity of waterloo,canada for system design engineering

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